Consignment

How to Create a Consignment List

Easily create lists of consigned work, return artwork, and export your Consignment agreement

Quick Jump To Guide:
Creating a Consignment List
Consignment - Inbound
Third Party Consignments
Artwork Return


You can quickly and easily manage and maintain works that are consigned by using Consignment Lists in ArtCloud. 

Creating a Consignment List

There are a few ways to create a Consignment List. You can create this from the Quicklist dashboard, directly from the Inventory dashboard, and on the Consignment dashboard.

Through Quicklists:


Through the Inventory dashboard:


Through Consignments:

You can create a Consignment list by clicking on Consignment under the Inventory tab.

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Next, to create a new consignment select Create Consignment at the top right of the page. A dropdown menu will appear with different consignment list options: Consignment - Inbound, Third Party Consignment, and Artwork Return

Choose

Consignment - Inbound

Inbound Consignments are artworks coming to the gallery from the artist. The process for creating inbound and third party consignments on ArtCloud are the same.

When creating a new inbound consignment list, select Consignment - Inbound. The following should appear. This is the Consignment overlay.

Overview


In the Overview section, enter the title of your consignment along with your start date and end date. You do not need to enter a start date or end date for the Consignment List to save. For an inbound consignment, enter the artist or consigner. If you enter the Artist as the Consigner, the Artist's Consignment terms will populate in the terms of the Consignment list automatically.

The Artist Default Consignment Terms will only populate on the Inbound Consignment if the terms have been entered on the Artist's record. Read more about this here.


After filling out the information in the Overview tab, select the Artwork tab to the left of the Overview tab. Then, click Add Artwork. The following menu will appear. Here is where you can select artworks from your inventory to add to the inbound consignment list. When you've selected the works you would like to add to the list, select Add # Artworks.

inbound add work

After adding the artworks to the list, you can send the consignment list to the artist to accept and export or print the consignment agreement from the actions ribbon menu on the right side of the list.

inbound send-1

Third Party Consignments

Third Party Consignments are artworks going to another gallery or representative from the gallery to sell/display artworks on an artist's behalf. The process for creating inbound and third party consignments on ArtCloud are the same.

When creating a new third party consignment list, select Third Party Consignment. The following should appear. This is the Consignment overlay.

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In the Overview section, enter the title of your consignment along with your start date and end date. You do not need to enter a start date or end date for the Consignment List to save. For a third party consignment, enter the recipient contact and terms.


After filling out the information in the Overview tab, select the Artwork tab to the left of the Overview tab. Then, click Add Artwork. The following menu will appear. Here is where you can select artworks from your inventory to add to the inbound consignment list. When you've selected the works you would like to add to the list, select Add # Artworks.

third party add art


After adding the artworks to the list, you can send the consignment list to the third party to accept and export or print the consignment agreement from the actions ribbon menu on the right side of the list.

third party send

Once you create a third party consignment, the artworks in the consignment will change location. In the Artwork tab under Inventory, the newly consigned artworks will say "On Consignment" in the location column. You can filter your inventory by items on consignment.

consignment location

Artwork Return

The process for returning artwork is similar to creating consignment lists. First, open the Consignment menu under Inventory. Then, select the Artwork Return option under the Create Consignment menu. The Artwork Return overlay will appear.

Choose

Return Overview

In the Overview section, enter the title of the return, the name of the artist or consigner, and return terms. If you have Default Return to Artist Terms, they will automatically populate here in the Terms field. If you do not have default terms, you can set these by clicking on Manage Default Terms. This will take you to your Configuration tab of your Account Settings for you to manage these terms.

After customizing your Overview tab, next open the Artwork tab and select Add Artwork/ A window with your inventory will appear. Select the artworks that were consigned and are being returned to the artist with the blue check mark. Click Add # Artworksreturn add art

After entering the return items, you can send the return information to your artist and export or print the return form the actions ribbon menu from the right side of the list.

return send